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InzaloEDMS delivers solution after solution

With information widely and readily available across departments, you can improve collaboration, efficiency, and customer service. Our end-to-end document lifecycle management solution makes it easy for you to file, retrieve, share, and track documents – legally, responsibly, and securely.

The burden of Modern Information Management requires consideration of both local and international Acts. These Acts and Regulations include, amongst others:

• The POPI Act
• National Archive Act
• GDPR

Key criteria have been allowed for in our EDMS, such as:

• The entrance point to the EDMS system is made up of a visually pleasing and modern interface.
• This landing provides access to the entire system through quality navigation and access control.
• User authentication provides world-class security and permission control.

The Action Centre provides a secure place to:

• Register requests formally for items to be considered in meeting agendas. This includes different types of meetings, like Manco, Exco or Committee meetings.
• Register documents formally using the appropriate file plan that is being considered for classification records – the classification is based on the criteria as set out by the National Archiving Act.

The “My Assistant” site provides insight and assistance to the user:

• Uploading relevant documents for further action by the Human Resources or Finance teams.
• Logging complaints or registering issues.
• Accessing recent documents worked on by the user.
• Logging a suggestion.

The “Meetings” sites are dedicated to the following:

• Providing a secure place to manage all formal meetings.
• Each ‘meeting type’ should have its own site.
• Each site has its own space to save documents and keep minutes.

The “Day-2-Day” area provides an interface to a set of sites earmarked for daily work:

• The Day-2-Day sites are there to provide a secure platform for users to work and save documents each day.
• Each site can and should have its own permission structure that allows or disallows access based on user authentication.
• This further provides a storage and document management space for each department and can assist in managing content that is not classified as a formal record, but still may require protection and retention, based on certain Acts, like POPIA.

The “Records” site:

• The Records site is used to store and show the different File Plan Records.
• The records are approved or rejected depending on whether the documents fit the relevant criteria.
• A formal record cannot be edited or deleted.
• Additional retention labels and policies are applied on the record, based on the required amount of time the document should be kept and classified as a record.
• A disposition workflow is automatically initiated when the ‘end date’ of the record approaches.
• The disposition workflow can result in an extended term as a record, a move to the archive, or deletion, depending on the legal criteria involved.