• Processing of requisitions, invoice quotations, tenders, and purchase orders
• Payments processing and payments (pushed automatically to the bank)
• Automated tender process – helps you decide on the vendor, perform price preference calculations, and recommends the best supplier
• Assists with contract management; remaining duration of contracts, contract rollover, monitor contractor performance, check on creditor’s history, etc.
• Vendor database audit trail established; vendor rotation, uploading of required documentation, vendor grading, selection, and vendor payments
• Vendor database regularly updated with information from the Central Supplier Database (CSD)
• Vendor database integrates with National Treasury’s national vendor database
• Automated sharing of procurement documentation with relevant vendors
• Creditor system interfaced with inventory, costing system, cashbook, fixed assets, and general ledger
• Easily add, update, and make amendments to creditor information
• VAT calculations are automatically performed by the system and are posted to a VAT control account
• Validation processes included that prevents duplicate capturing of the same transaction
• Complies with Chapter 11 of the MFMA, and adheres to the regulation on supplier rotation management, the formal and informal tender process and contract management

• Summarises captured monthly transactions from all other modules that have financial impact
• Used for the preparation of financial statements and monthly reporting
• Includes general ledger and transactional string (reported to NT monthly)
• Helps with bank vs. cashbook reconciliation, management of investments, and much more
• Produces sub-ledgers and general ledger, with entries drawn from a database shared with other ERP-managed processes
• Consolidates reports and monthly transactions from other modules

• Issue statements via SMS, MMS, and email
• Prepaid services can be integrated with, or handled via, vendors
• Multiple tiers, tariffs, tariff rebates, zones, bulk meters, and demand meters, and meter routes (meter books)
• Fully integrated with debtors, general ledger, and valuation roll management
• Includes a register of automatic and applied indigents – ATTP (assistance to the poor)
• Debt recovery functionality
• Integrated repayment plans
• Tariff and additional rebates catered for
• Incorporates with our prepaid vending system (InzaloPay) that allows for real-time account payments, updates, amendments, and direct interaction with municipalities
• Standard Transfer Specification Association (STS) accredited
• Seamlessly integrates the following functions:
  • Valuation Roll and All Rates-Related Calculations
  • Revenue Cycle (Consumption Management)
  • Point of Sale (Revenue Management)
  • Smart Metering (Water and Electricity)
  • Billing Procedures
  • Debtor Management
  • Credit Control
  • Debt Collection
  • Reporting

• Helps municipalities align project-driven budgets with planning documents and strategies
• Budget planning, IDP alignment, and budget rollout
• Capture projects
• Budget forecasting – prepare for the next three years in advance
• Budget consumption reports – see how much has been spent at various points of the project to see it is on track
• Supported and informed by sub-ledgers and/or sub-systems, e.g. as HR/Payroll, Revenue Management, Assets, etc.
• The following planning functionalities are implemented during this phase:
  • SDBIP
  • OPEX Schedule
  • Funding Matrix
  • Management Project Planning and Budgeting Prioritisation Model
  • Projects Register
• In line with Section 21 of the Municipal Finance Management Act (MFMA)
• Uses the Project segment of mSCOA to align with the municipality’s IDP
• Integrates the SDBIP (Service Delivery and Budget Implementation Plan) and the MTREF (Medium-Term Revenue and Expenditure Framework) into the ERP system
• Seamlessly integrates the following functions:
  • Valuation Roll and all rates-related calculations revenue cycle (consumption management)
  • Point of Sale (revenue management)
  • Smart Metering (water and electricity)
  • Billing Procedures
  • Debtor Management
  • Credit Control
  • Debt Collection
  • Reporting

This service is offered on a stand-alone basis or as a module within EMS. Click Here for more information

• Covers the whole asset life cycle, other than maintenance
• Can take on assets from our legacy system (FMS)
• Can acquire assets from SCM and take on assets from inventory
• Perform transactions, disposals, revaluations, depreciation, impairments and reversal of impairments, fair value adjustments, etc.
• Complete asset register
• Change items already in the asset register
• Project asset unbundling

• Understanding all aspects of your stores/warehouse stores environment
• Issue capital expenditure, high-value transfer, correction of errors, stock transfer, and adjust invoices

• Manages employee information and helps your municipality comply with legislated HR requirements, e.g. reporting, organograms, job descriptions, performance evaluation, wage agreements, leave and disciplinary procedures, etc. – all of which are populated in the ERP system
• Configurable to suit any municipality’s HR needs and allows dummy payroll runs to simulate a payroll before it is finalised
• Fully compliant with SARS requirements
• Includes the following standard HR functionality:
  • Employee Self Service
  • Performance Management
  • Disciplinary and Grievance Management
  • Leave Management
  • Payroll
• The Payroll portion of the module can generate payment instructions, calculate earnings and deductions, and calculate tax deductions